NEW NIGHT TIME SIGN IN PROCEDURES
Starting April 2, 2023 there will be a new sign in procedure for members that are signing in between 10pm and 6am on Sunday thru Wednesday. Temporarily, RRPOA will have the red shed open on Sunday thru Wednesday from 10pm to 6am to sign in members. During this time, we will have the gate house closed and will not be selling memberships, ice or other items at the gate. We will still be able to sign out guests or family members that are using those passes.
The field will be marked and roped off appropriately so that members can drive up to the red shed and sign in during this time.
Looking through our historical records we have determined that this change should only impact approximately 5 - 10 members. The gate house will be open as normal from Thursday thru Saturday. We will make adjustments for upcoming holidays as needed if we still need to use the shed during that time. Our goal is to have minimal impact or inconvenience to our members during this time.
As always we appreciate our members understanding.
NEW EXIT GATE
RRPOA IS GOING TO OPEN THEIR NEW EXIT GATE STARTING SEPTEMBER 2, 2022. WE ARE USING THIS GATE TO ALIVEATE SOME OF THE TRAFFIC CONGESTION AT THE FRONT GATE FOR BUSY HOLIDAYS OR BUSY WEEKENDS. PLEASE SEE THE PHOTO BELOW FOR WHERE THE NEW EXIT WILL BE. PLEASE NOTE THAT WHEN THE NEW EXIT IS OPEN THE OLD EXIT WILL BE CLOSED, SO PLEASE EXIT THERE TO AVOID TRAFFIC BACKUPS. IF THE NEW EXIT IS NOT OPEN THEN PLEASE CONTINUE TO USE THE OLD EXIT. THIS HOLIDAY WEEKEND WE PLAN ON HAVING A DEPUTY STATIONED AT THIS EXIT TO HELP WITH THIS PROCESS.
Due to the labor shortages that RRPOA is experiencing, similar to other businesses, we are strongly urging that members renew their membership online. This is going to be especially important to do with the upcoming Memorial Day holiday. At this time we will not have to staff to process memberships at the gate expeditiously. If you have to renew your membership at the gate during the Memorial Day holiday please expect to wait in long lines depending on the time of day you do this. Our staff will be limited and will focus on signing in members that have current memberships.
Please note that if you renew your membership online, our remote workers generally work M-T, Th-Sat and generally start after 12:00 noon and work until 8pm. If you do your membership outside those hours then it will have to wait until the next day. That is why we ask that you give 24-48 hours to process the membership. Instructions on how to purchase a membership online can be found by going to RRPOA.net and clicking on “Renew or start a membership” button or you can click on the following link to go directly to that page: https://rrpoa.net/pages/faq. Once memberships are purchased a confirmation email is sent and in that email it states that the membership will not be processed until all the required paperwork is signed. This paperwork is required whether you do the membership online or at the gate. Once the membership is processed another email will be sent from “email@example.com” stating that the membership is good to go. If you do not receive that email then they are still processing the membership.
Please note that we will also be emailing members who are expired or are going to expire to advise them about their membership so that we can make the process as quick as possible for members to come through the gate. We appreciate your understanding as we try to continue working the gate with limited staff as best as we can. Also if there are any members that are willing to volunteer during the Memorial Day weekend at the gate, they can contact Ms. Sandy.
Effective immediately RRPOA is changing our policy regarding guests/family that have not been signed out. Previously our policy was to send two warning letters and then suspend guest/family privileges on the third time a members does not sign them out.
Now members who do not sign out their guest/family after one time will have their privileges suspended until they come to a board meeting to resolve their situation.
If members have questions or would like to discuss further they may contact their director or attend the next board meeting.
RRPOA Board of Directors
River Ranch Property Owner’s AssociationDuring the Board Meeting on October 19th 2019 the Board adopted new rules for the size of trailers allowed through the gate. For the purpose of this regulation “Trailers” shall include, mobile homes, campers and any other shed like structure manufactured or custom built.
Members will be allowed to enter through the gate for purpose of bringing a trailer to their own deeded private property or on River Ranch property with previous board approval as described below.
The trailer must meet two criteria:
1). The trailer cannot exceed 12’ wide measuring the outer width dimension of the vertical wall of the trailer. The 12’ wide is being restricted due to the size of our gate.
2). The trailer cannot exceed 400 Total Square Feet regardless of the length.
The method for calculating the total square feet of the trailer to ensure approval is as shown in the below mathematical equation.
The width of the trailer _________________
Multiplied by the length of the trailer __________________
Equals Total Square Feet = __________________ Square Feet
See Example Below
The width of the trailer 10 Feet
Multiplied by the length of the trailer 40 Feet
Equals Total Square Feet = 400 Square Feet
RRPOA will be implementing a digital sign-in program in August. The tentative date for this implementation will be August 12, 2019. Members, spouses and disabled dependents will no longer sign in using the log books. You will still need to come to front gate but will give your card to employees at the gate and they will sign you in digitally and provide a receipt for the sign in. Please note that this is a work in progress and we will fine tune this as we move forward. Further implementation will include tablets so we can be mobile and sign people in at other locations other than the front gate office.
Please note that children between 16 thru 20 will need to sign in using the books. Also note that guests that have signed in for the weekend and leave with a member to go to town and come back will still need to sign in using the books.
We have moved toward this new sign in program to hopefully make the sign in process a little easier on members and to provide more accurate information for insurance purposes. We respectfully request members' patience while we implement this process. We fully expect minor changes to procedures as we work through this implementation and will keep members updated regarding any changes.
IF YOU ARE PARKED BY THE TRASH TRAILER, BLOCKING ROADS BY THE FRONT GATE OR PARKED PERMANENTLY IN THE FIELD BY THE FRONT GATE YOU WILL BE TOWED AT YOUR EXPENSE! WE CANNOT HAVE ROADS BLOCKED, THE TRASH TRAILER BLOCKED OR THE FRONT FIELD PERMANENTLY FILLED WITH CARS. WE HAVE A TOW COMPANY IN LINE THAT WILL TOW YOUR VEHICLE. SIGNS WILL BE POSTED IN THE AREAS THAT WILL HAVE VEHICLES TOWED IF YOU ARE PARKED.
Please note that if you need to call 911 our association is identified as the River Ranch Hunt Club in Polk County. The address is as follows:
River Ranch (Hunt Club) Property Owners Association
18550 County Road 630 East
Lake Wales, FL 33898